Application rejections leave your Applicants a lasting impression and therefore have a major impact on your employer brand. On the one hand, it often happens that applicants are only unsuitable for a specific job posting and you therefore have an interest in keeping the applicant on board. On the other hand, bad experiences are quickly shared among friends and cast a bad light on the entire company.

3 Tips to keep in mind when writing your application rejection letter:

1. Be honest: Give the applicant feedback as openly as possible. Your applicants will thank you for it. After all, they will know afterwards what they can do better at the next interview.
2. Timing: Remember - your candidates are waiting for your response. Long waiting times frustrate your candidates.
3. Talent Pool: It is not uncommon for you to receive promising applications from qualified candidates to whom you are unable to offer a suitable position at the time. Nevertheless, inform your candidates about your interest and communicate that you would like to keep them on record. In this case, a personal call can also be a good basis for future cooperation.

Rejection letter unsolicited application

Dear Mr. Max sample man,

Thank you for your initiative and your application.

We have examined all possible applications in the relevant areas of our company. Unfortunately, we have to inform you that we cannot offer you a position that fits your profile at this time.

However, this may change soon. That's why we invite you to check our careers page from time to time and keep an eye out for suitable vacancies.

With kind regards

[Your Name]

[Signature]

Application rejection after application receipt

Dear Mr. Max sample man,

Thank you very much for your patience and the painstaking preparation of the application documents.

We have thoroughly considered many applicants and have come to the conclusion that we have to turn you down this time, as other people running for this position unfortunately meet our requirements even better.

As you may be an ideal fit for our team in another role, we would still like to ask you to keep an eye on our career portal. We are always on the lookout for ambitious talent and are constantly posting new positions that may pique your interest.

With kind regards

[Your Name]

[Signature]

Application rejection after interview

Dear Max sample man,

Thank you very much for the interesting conversation and the patience you have shown up to this point.

Since you were already part of a shortlist and also made a good impression on us, the decision was particularly difficult for us. In the end, however, we unfortunately had to choose someone else.

Sometimes it's just nuances that tip the scales in favor of a decision. In this case, a competitor was a small step ahead of you. We ask you not to take this as a negative assessment of your abilities or person and thank you for the trust you have placed in us.

We would very much like to consider you for future vacancies and keep your application documents on record. As personal data is subject to the European General Data Protection Regulation (GDPR) and we are obliged to remove it after the purpose of its processing has been fulfilled, we need your consent to do so. The data would be stored by us until the end of an extended retention period of [First]. Correction or deletion would be possible at any time. If you wish to agree to these conditions, please confirm this to us by clicking on this link [confirmation link].

Regardless of your decision, we wish you the best in your future career and hope to find another opportunity to work with you in the future.

Sincerely yours,

[Your Name]

[Signature]

Please feel free to contact us!

We will be happy to advise you and work with you to find the ideal model to make your recruiting even more successful.